Maintaining accurate records
is a crucial component for every law enforcement agency. In the past, reports,
summons, case files, training records, and even supervisory or disciplinary
records (among many others) were hand-written or typed.
This meant a tedious process
of filing and keeping everything organized. That also meant a greater risk of
mistakes, inaccuracies, mis-filed documents, and flat out lost forms. Record management software for law
enforcement agencies is one of the best steps any organization can take to not
only reduce the number of manhours required to keep up with and maintain their
records, but also improve accuracy. Blue Peak Logic is the leader in providing
law enforcement & academy training and evaluation software solutions
to manage records & processes more effectively!
3 Fundamental Keys to Improving Accuracy with Record Keeping:
When it comes to records and
maintaining them, especially for law enforcement agencies, inaccuracies and
mistakes can be more than a simple burden: they can be costly.
The goal for any modern law
enforcement organization around the world should be to reach a point where
record management is streamlined and digitized. This is the most effective and
efficient way to improve a system that can all-too-quickly become overburdened
by errors.
1.
Ensure
all forms and records are filled out properly.
How
records, files, and forms are filled out is one of the first fundamental keys
to accurate record management for law enforcement agencies. With the growing
mountain of documents and legal requirements for record-keeping, mistakes
happen.
Utilizing
record management software means your organization can set up the required data
entry points and also provide helpful tips to ensure accurate entry on each and
every record.
Mistakes
or omissions may seem innocent enough when they occur, but the more issues,
citations, warrants, training or disciplinary actions, etc. that an officer or
administrator must deal with daily, the more likely those simple oversights can
become black holes in the records.
By
utilizing the best record management software for law enforcement, get it right
from the start of the entire entry process.
2. Manage all submissions so they reach their proper file/destination.
Employing record management software and FTO software provides law enforcement organizations the benefit of having all records filed to their proper locations efficiently. This improves recall and accuracy when retrieval of those forms or documents becomes necessary.
Once setup, quality record management software like the one provided by Blue Peak Logic, will automatically file each form, report, or other document in the proper location.
3.
When
properly filed, quick search features mean accurate and rapid retrieval.
Creating
and filing reports are only the beginning of the process. When a quality record
management software program is in place, search features provide fast and
accurate retrieval, cutting manhours required to sift through file cabinets or submitting
requests to file housing offices for these forms.
When accuracy is improved, training,
updating methods, and providing better support for officers is also improved. If
you operate a training academy, field training program (FTO / PTO / CTO), or department training unit
visit Blue Peak Logic!
Our proven field training officer software solutions
will help you manage your training records and processes more effectively.
